Legal

Privacy Policy

Last Updated: March 5, 2026

Welcome to PrepRoom.io ("we," "our," or "us"). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, and safeguard your data when you use our AI Career Copilot platform, including our resume review tools, job board, and mock interview services.

1. Information We Collect

We collect information to provide better services to all our users. The types of personal information we collect include:

  • Account Information: When you sign up, we collect your name, email address, and authentication credentials.
  • Career Materials: Resumes, portfolios, cover letters, and LinkedIn profile URLs that you upload for AI review.
  • Interview Data: Audio recordings, transcripts, and interaction logs generated during your mock interview sessions.
  • Usage Data: Information about how you interact with our platform, such as features used, time spent on the platform, and your device/browser information.

2. How We Use Your Information

Your data is primarily used to power the core functionalities of PrepRoom.io:

  • To Provide AI Feedback: We process your resume and interview audio/text to generate personalized feedback, scoring, and improvement suggestions based on industry standards.
  • To Improve Our AI Models: Aggregated, anonymized data may be used to refine our AI's accuracy and relevance. (Note: We offer an opt-out mechanism for users who do not want their data used for model training).
  • To Personalize Your Experience: Recommending tailored job listings and specific interview questions based on your background and target roles.
  • To Communicate: Sending you account updates, security alerts, and relevant product notifications.

3. Data Sharing & Disclosure

We deeply respect your privacy. We do not sell your personal data to third-party recruiters, advertisers, or data brokers. We may share your information only in the following circumstances:

  • Service Providers: We use trusted third-party cloud infrastructure and AI processing APIs (e.g., OpenAI, AWS) to operate our platform. These providers are bound by strict data processing agreements.
  • Legal Compliance: If required by law, subpoena, or other legal processes, we may disclose your information to lawful authorities.

4. Data Security & Retention

We implement industry-standard security measures, including encryption in transit and at rest, to protect your career documents and interview recordings.

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy. You can delete your mock interview recordings or your entire account at any time via your account settings.

5. Your Rights

Depending on your location, you may have the following rights regarding your data:

  • The right to access and download a copy of your personal data.
  • The right to request corrections to inaccurate data.
  • The right to request the deletion of your data ("Right to be Forgotten").
  • The right to opt-out of data usage for AI model training.

6. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please visit our Contact Page or reach out to us directly at:

Email: privacy@preproom.io